Privacy Policy

Lincoln House Chambers is committed to safeguarding the privacy of those whose personal data comes into our possession. This can include visitors to our website and clients.

In this policy, where we use the terms “we”, “us” or “our” we are talking about Lincoln House Chambers, the Barristers who practice from Lincoln House Chambers or the staff who are employed by Lincoln House Chambers.

Personal data is any information relating to an identified or identifiable individual.

Special category personal data is data that reveals racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs, trade union membership, genetic and or biometric data, details of health, sex-life or sexual orientation.

This policy explains:

What personal data we collect;

How we collect, store, use or share your personal data;

Why we collect your personal data;

Your rights in relation to your personal data; and

Who and how to contact in the event of a concern or a complaint about the way your personal data has been collected, store, used or shared.

The Legal Basis for our processing data

The lawful basis is that the processing is necessary in relation to a contract which the data subject has entered into with us (either directly or through an intermediary), or because the data subject has asked for something to be done so they can enter into a contract. If we are instructed to act in a case where the data subject is not our client (for example if we prosecute the case) the legal basis is that the processing is necessary for administering justice, or for exercising statutory, governmental, or other public functions.

We are entitled by law to process information where processing is necessary for legal proceedings, legal advice or otherwise for establishing, exercising or defending legal rights

In relation to the legal basis for promotional communications (please see below), the processing is in accordance with the “legitimate interests” condition.”

In certain circumstances processing may be necessary in order that I can comply with a legal obligation to which we are subject (including carrying out anti- money laundering or terrorist financing checks).

What personal data do we collect?

Personal data we may collect

Your name, address, telephone numbers (including mobiles) and emails

Date of birth

Information to enable us to check and verify your identity, e.g. your passport details

Electronic contact details, e.g. your email address and mobile phone number

Information relating to the matter in which you are seeking our advice or representation

Your financial details so far as relevant to your instructions, e.g. the source of your funds if you are instructing us directly

Your National Insurance and tax details

Your bank and/or building society details

Details of your social media presence

Details of your spouse/partner and dependants or other family members

Your financial details, bank accounts, savings and pension details

Your education and training details

Your employment status and details including salary and benefits, as well as records

Your nationality and immigration status and information from related documents

Your racial or ethnic origin, gender and sexual orientation, religious or similar beliefs

Your lifestyle and social circumstances

Political opinions

Your trade union membership

Your medical records including physical or mental health details and genetic data and biometric data

Details of criminal proceedings, outcomes and sentences and related security measures

Other personal data relevant to instructions to provide legal services, including data specific to the instructions in question.

This personal data may be required to enable us to provide our service to you. If you do not provide personal data we ask for, it may delay or prevent us from providing services to you.

How is your personal data collected?

We collect most of this information from your solicitor or you. However, we may also collect information:

How and why we will use your personal data

We can only use your personal data if we have a proper reason for doing so.

We may use personal data to:

Market our services to:

Undergo external audits and quality checks, e.g. for Lexcel, ISO or Investors in People accreditation and the audit of our accounts

We will process data in those ways for the following reasons:

We will only process special category personal data with your explicit consent.

Promotional communications

We may use your personal data to send you updates (by email, text message, telephone or post) about legal developments that might be of interest to you and/or information about our services.

We have a legitimate interest in processing your personal data for promotional purposes (see above ‘How and why we will use your personal data’). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.

We will always treat your personal data with the utmost respect and never share it with other organisations for marketing purposes.

You have the right to opt out of receiving promotional communications at any time by contacting us or unsubscribing from emails.

We may ask you to confirm or update your marketing preferences if you instruct us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.

Who we share your personal data with

In providing services to you we will of course have to share your data with your instructed barrister(s). We may also have to contact other organisations about you, these may include:

Chambers may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without Chambers’ consent or your consent, which includes privileged information.

Chambers may also be required to disclose your information to the police or intelligence services, where required or permitted by law.

We only allow our service providers (such as our IT Contractors, external accountants and typists) to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers to ensure they can only use your personal data to provide services to us and to you.

We will not share your personal data with any other third party unless we have your specific permission to do so.

Where your personal data is held

Information may be held at our offices, by service providers, representatives and agents as described above (see ‘Who we share your personal data with’). Information may also be held in our externally hosted computer and e-mail servers.

All of these providers, and technology, are based within the European Economic Area. For more information, including on how we safeguard your personal data when this occurs, see below: ‘Transferring your personal data out of the EEA’.

How long your personal data will be kept

We may keep your personal data after we have finished advising or acting for you. We will do so for one of these reasons:

We will not retain your data for longer than necessary. Different retention periods apply for different types of data and we have a specific data retention policy which provides more detail. In general we will not retain material for longer than 7 years and if we do it will be for a specific legal purpose which will be recorded.

When it is no longer necessary to retain your personal data, we will delete or anonymise it or return it to those who have instructed. Please see our policy for more information.

Transferring your personal data out of the EEA

To deliver services to you, it may be necessary for us to share your personal data outside the European Economic Area (EEA), eg:

These transfers are subject to special rules under European and UK data protection law.

We have a register of the countries to which we may transfer personal data which have been assessed by the European Commission as providing an adequate level of protection for personal data.

If there is a requirement to transfer data to a non-EEA country, which does not have the same data protection laws as the United Kingdom and EEA, we will ensure the transfer complies with data protection law and all personal data will be secure. Our standard practice is to use standard data protection contract clauses which have been approved by the European Commission. To obtain a copy of those clauses please refer to ICO guidance.

If you would like further information please contact our Data Protection Administrator (see ‘How to contact us’ below).

Your rights

You have the right to access your data free of charge, have it rectified (if there are mistakes in your personal data), to be forgotten (in certain situations), to restrict our processing of your data (e.g. if it is inaccurate) following rights, which, to request a copy of the data we hold, to object to your data being processed for marketing purposes or the continued use of your data for our legitimate interests and not to be subject to profiling.

For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

Keeping your personal data secure

We have appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully. We limit access to your personal data to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

All parties subject to GDPR confirm, by their entering into a contract with Lincoln House Chambers, that they are compliant with GDPR.

All information relating to Chambers business should be sent via the correct channels (by post to Lincoln House Chambers, using the Lincoln House Chambers Email facility or the Chambers CJSM accounts). Please do not correspond with barristers or staff on Chambers business matters using personal e-mail accounts or social media

How to complain

We hope that we can resolve any query or concern you may raise about our use of your information.

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at or telephone: 0303 123 1113.

Changes to this privacy policy

This privacy policy was published on 10 May 2018 and has been reviewed on a regular basis since then.

We may change this privacy policy from time to time, when we do we will inform you via this web page. If you have an ongoing matter with us, we will inform you of changes to the policy using contact details that you have provided, or care of your solicitor.

Please contact us by post, email or telephone if you have any questions about this privacy policy or the information we hold about you.